Migration of Microsoft 365
Maximum productivity in your company with the Microsoft 365 solutions
A lot of migration work is required to achieve a uniform system. With us as experts, you are well advised to avoid errors such as data loss. We bring your Office products up to date with a Microsoft 365 migration.
You have…
- outdated Microsoft Office licenses
- local Exchange Server
- missing license overview
- problems caused by different Microsoft Office versions
in that case, you should switch to Microsoft 365!
Why should you do the migration with us?
Professional consulting:
As an IT service provider, we define the requirements for a new system with you and can estimate the costs very well. With us you are on the safe path to your new system.
Certified IT specialists:
Our specialists are very familiar with the extensive Microsoft 365 migration processes. Here we can fall back on experience from successful projects.
Microsoft 365 migration for your individual requirements:
We are not a standardized migration tool. We are a flexible team that can actively respond to your requirements. With us, your migration will be a complete success.
We as SIGMA are a regional IT system house with customers mainly from Saxony, Thuringia and Saxony-Anhalt.
Despite our regional customer base, we are also represented nationwide for cloud topics such as M365 (Microsoft 365).
What services do we offer as SIGMA for your Microsoft 365 migration?
Planning and coordination | We organize with you a smooth transition from the old system to the new Microsoft 365 environment. We check the circumstances, support you with licensing advice, set a schedule and define the areas of responsibility. |
Microsoft 365 migration to the new system | Establishment of specialists who know the processes inside out. Configuration & rights management for a clean handover of the system to the IT admin or managing director. Data transfer without data loss with our emergency backup systems. Deploying Exchange Online. |
Documentation & instruction | Detailed documentation about the new system and how to set it up for the IT admin as well as briefing on the range of functions of the new tools. |
Top 5 reasons for a Microsoft 365 migration
How to benefit from a Microsoft 365 migration:
- Low predictable costs without large investment requests every few years
- Time-saving and clear administration through the admin center and Azure Active Directory
- Increase in productivity through full use of all features
- Very flexibly adaptable from month to month, with a detailed license overview
- Access anywhere from up to 5 devices (MDM)
- Will there be Microsoft 365 tools in the future that can replace the programmes I have been using so far?
Microsoft tools are constantly being updated. As a result, they are more future-proof than your old programmes. - Which basic programmes should be given higher priority during migration?
Standard programmes such as Word, Excel and Outlook are part of your daily work. They should therefore be prioritised during the Microsoft 365 migration. - Which tools are required or should be used?
The versatile Microsoft tools are often underestimated or are less well known despite their helpful options. - Are there any departments that should be prioritised for migration?
Departments such as accounting or secretarial services are particularly dependent on functioning spreadsheets in Excel. - Should I migrate departments together?
Department-specific requirements should be dealt with together so that you are not overwhelmed by constantly changing special features. - Which data should be backed up before the Microsoft 365 migration?
Particularly important files and API files with special scripts should be backed up as a precaution and checked for functionality after the migration.
The 5 most common mistakes when migrating to Microsoft 365
1. Old and new systems are operated in parallel
Employees constantly need double user logon, which is often perceived as a nuisance. Old systems can often be replaced with new solutions from Microsoft.
2. Schedule cannot be realistically estimated
When setting a schedule, the first difficulties usually become apparent. Schedules do not always run best case and buffer times should be planned for contingencies.
3. The order of the individual steps is not observed
The migration starts with a clean setup of the tenant. Many migrations start randomly and data loss occurs. Even small errors can have major consequences.
4. Obtaining a data overview
In order to be able to determine after the migration whether data losses are present, one should compile a data overview beforehand
5. Employees are not trained for new system
Employees should be informed about the migration. Employees should also be made aware of important new features. This is the only way to prevent major teething problems.
Migration Management
Major migrations like these often involve large amounts of data and usually include many obstacles. To be able to avoid data loss or system failures, turn to us as migration experts. We are at your disposal for this and can advise you comprehensively. Contact us here.
Do you know these problems? If you do, Microsoft 365 helps you out!
Office version differences lead to problems
Employees complain that files don't work as they should, or document sharing results in view errors.
Overview of user licenses incomplete, outdated or not available at all
License purchases are years behind and are assigned in a confusing manner. With the Microsoft 365 Admincenter you have the complete system clearly displayed, with variable license management.
Employees don't like to switch to a new system every few years
Many new features with major version jumps every few years can be disruptive for clarity and productivity. With the automatically updating system, the changes are mostly small and happen piece by piece.
Microsoft 365 to replace your on-premises Exchange Server
Microsoft Exchange Server 2013 has already reached its end of support on 11 April 2023, and Exchange Server 2019 is also expected to be discontinued in October 2025. Anyone still using Exchange Server 2013 is faced with the decision of either migrating to Exchange 2019 for a short-term period of use or deciding to migrate from Exchange Server 2013 to Microsoft 365 in the long term. Since such a decision should be well thought out and considered despite the urgent need for action, we offer you decision-making aids for the Exchange Server 2013 migration to Microsoft 365 or the migration from Exchange Server 2013 to Exchange Server 2019. In both cases, we recommend that you waste no time and contact us as soon as possible to plan your upcoming migration. After the end of support, Microsoft will switch off its security services for the servers, which will lead to a noticeable increase in the security risk. The date of the end of support is publicly known, which enables hackers to react promptly.
Microsoft 365 plans for small to medium businesses ( up to 300 users )
Subscription properties | Microsoft 365 Apps for Business | Microsoft 365 Business Basic | Microsoft 365 Business Standard | Microsoft 365 Business Premium |
Office applications local | Word, Excel, Powerpoint, Outlook, OneNote, Publisher, Access | Word, Excel, Powerpoint, Outlook, OneNote, Publisher, Access | Word, Excel, Powerpoint, Outlook, OneNote, Publisher, Access | |
Applications Online web-based in the browser | Word, Excel, Powerpoint, OneNote | Word, Excel, Powerpoint, OneNote | Word, Excel, Powerpoint, OneNote | Word, Excel, Powerpoint, OneNote |
Microsoft 365 add-on tools - improve your Microsoft 365 environment
In the course of the Microsoft 365 migration, it is worth implementing additional tools that work in symbiosis with Microsoft 365. For example, we recommend audit-proof email archiving for Microsoft 365 Outlook, backup for your Microsoft 365 data backup and comprehensive IT security solutions for your new Microsoft 365 system.
The Microsoft 365 data centers have multiple locations in Germany available for your data. With mirrored data centers, even if one site fails, a second is immediately ready and takes over the services.
Through encrypted storage of data and an IT security standard according to the ISO 27001, your information is safe. Data protection policies are handled according to the EU standard clauses.
F-User stands for "Frontline Worker" and can be used for employees in production, for example, who do not have their own workstation.
Microsoft 365 includes all Office 365 products, plus additional IT Security & Mobility products.
Besides the pure product purchase as a subscription, you also need technical knowledge. For switching to such a cloud system, one should be well informed. This way you can avoid data loss.
For the daily use of Microsoft Office products as well as the use of multiple (mobile) devices, Microsoft 365 offers the optimal solution.
If the desktop apps are included in the subscription, they can be used. However, an Internet connection is required for web-based use and synchronization.
Yes, this is usually valid for 30 days and can be requested from us upon request. This allows you to gain first impressions in the Microsoft 365 environment.
Microsoft 365 services run almost exclusively in the cloud and therefore require few resources of their own. A stable Internet connection is an important prerequisite.
The Microsoft 365 Admin Center is used to manage and review licenses for Microsoft 365, where you can add or remove new licenses, adjust existing licenses, monitor and report on license usage.
Upgrades or downgrades of Microsoft 365 licenses can be performed relatively easily via the Microsoft 365 Admin Center. After consultation with us, the license plans will be adjusted in this regard.
Microsoft 365 - product portfolio
Microsoft 365 offers a wide range of useful apps and tools that visibly improve the productivity of your day-to-day work. Depending on the size of your company and the Microsoft 365 plan you choose, a smaller or larger range of programmes and functions will be available to you.
The Microsoft 365 product range includes over 40 apps and features. These include classic Office products such as word processing, spreadsheets, presentation software and email services, as well as management software for email inboxes, intranet document sharing, chat and video conferencing software, project planning, cloud storage, an administration tool and AI-supported functions such as Microsoft Copilot.
Comparison products to Microsoft 365
With the software packages Libre Office, Apache Open Office and Google Workspace, there are products on the market that are comparable to Microsoft 365. These offer a number of similarities to Microsoft 365 in terms of their apps and functions, but there are also significant differences that you should be aware of. We have created a detailed overview of the alternatives to Microsoft 365.
News - Everything about Microsoft 365
You can find the latest information about Microsoft 365 on this page.
